Ultimate Recruitment Inc.
Last Updated: January 2026
Ultimate Recruitment Inc. (“Ultimate Recruitment,” “we,” “our,” or “us”) is committed to protecting the privacy, confidentiality, and security of personal information entrusted to us by candidates, clients, website visitors, and business partners. This Privacy Policy explains how we collect, use, disclose, store, and protect personal information in accordance with applicable Canadian privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy laws.
1. Scope of This Policy
This Privacy Policy applies to:
- Our website and all related online platforms
- Recruitment, placement, and staffing services
- Candidate applications and resume submissions
- Client and employer interactions
- Marketing, communications, and inquiries
2. Personal Information We Collect
We collect only personal information necessary to provide recruitment and staffing services, including but not limited to:
Candidates
- Full name, contact details (email, phone)
- Resume, employment history, education, certifications
- References and background information (where permitted)
- Immigration/work authorization status (if applicable)
- Interview notes and assessments
Clients / Employers
- Company name and contact details
- Hiring requirements and job descriptions
- Contractual and billing information
Website Visitors
- IP address, browser type, device information
- Pages visited and website interactions
- Cookies and analytics data (with consent)
3. Purpose of Collection
We collect personal information for the following purposes:
- Recruitment, screening, and placement of candidates
- Matching candidates with employment opportunities
- Communicating with candidates and clients
- Verifying qualifications and employment eligibility
- Maintaining internal records
- Website performance, security, and analytics
- Compliance with legal and regulatory obligations
4. Consent
By submitting personal information to Ultimate Recruitment, you consent to the collection, use, and disclosure of your information for recruitment-related purposes.
Consent may be:
- Express (e.g., submitting a resume, opting into emails)
- Implied where appropriate under PIPEDA
You may withdraw consent at any time, subject to legal or contractual restrictions.
5. Disclosure of Information
We may disclose personal information:
- To client employers for employment consideration
- To service providers (IT, hosting, CRM platforms)
- Where required by law, court order, or regulatory authority
- To protect our legal rights, safety, or operations We do not sell personal information.
6. Data Storage & International Transfers
Personal information may be stored electronically or physically in Canada or with trusted third-party service providers. Some data may be processed or stored outside Canada. When this occurs, information may be subject to the laws of that jurisdiction.
7. Safeguards
We implement reasonable administrative, technical, and physical safeguards, including:
- Secure servers and encryption
- Restricted internal access
- Confidentiality obligations for staff and contractors
- Ongoing system monitoring
8. Retention
Personal information is retained only as long as necessary to fulfill recruitment purposes or as required by law. Data no longer required is securely destroyed or anonymized.
9. Access & Correction
Individuals may request access to or correction of their personal information by contacting us. Identity verification may be required.
10. Cookies & Analytics
Our website uses cookies and similar technologies to enhance user experience and analyze site performance. You may manage cookie preferences through your browser or consent banner.
11. Changes to This Policy
We may update this Privacy Policy periodically. Updates will be posted on our website with a revised effective date.
12. Contact Information
For privacy inquiries, requests, or complaints:
Ultimate Recruitment Inc.
📧 Email: info@ultimaterecruitment.ca
🌐 Website: www.ultimaterecruitment.ca